Agenda, decisions and minutes

Venue: Civic Suite, North Warehouse, The Docks, Gloucester, GL1 2EP. View directions

Contact: Atika Tarajiya  Democratic Services Officer

Items
No. Item

37.

Declarations of Interest

To receive from Members, declarations of the existence of any disclosable pecuniary, or non-pecuniary, interests and the nature of those interests in relation to any agenda item. Please see Agenda Notes.

Minutes:

There were no declarations of interest.

38.

Minutes pdf icon PDF 84 KB

To approve as a correct record the minutes of the meeting held on 12 October 2016.

Minutes:

RESOLVED:

 

That the minutes of the meeting held on 12 October 2016 be confirmed and signed as a correct record by the Chair.

 

39.

Public Question Time (15 minutes)

The opportunity is given to members of the public to put questions to Cabinet Members or Committee Chairs provided that a question does not relate to:

 

·         Matters which are the subject of current or pending legal proceedings, or

·         Matters relating to employees or former employees of the Council or comments in respect of individual Council Officers

Minutes:

There were no public questions.

40.

Petitions and Deputations (15 minutes)

To receive any petitions or deputations provided that no such petition or deputation is in relation to:

 

·         Matters relating to individual Council Officers, or

·         Matters relating to current or pending legal proceedings

Minutes:

There were no petitions or deputations.

41.

Playing Pitch Strategy- Progress Update pdf icon PDF 201 KB

To consider the report of the Cabinet Member for Environment concerning an update on the delivery of the Gloucester Playing Pitch Strategy and Artificial Grass Pitch Strategy.

Additional documents:

Decision:

RESOLVED

 

(1)            That the progress that has been made in delivering the Gloucester Playing Pitch Strategy and Artificial Grass Pitch Strategy as set out in this report and at Appendix 1 – Action Plan Update (September 2016) be noted; and

 

(2)            That the draft priority list for playing fields and ancillary facility improvements as set out at Appendix 2 be endorsed.

Minutes:

Councillor Norman (Cabinet Member for Performance and Resources) summarised the report and reminded Members that the Playing Pitch Strategy (PPS) and associated Artificial Grass Strategy (AGPS), had been adopted by the full Council in January 2016. He explained that a Delivery Group has been established, with wide representation, to monitor, evaluate and review the delivery of PPS and AGPS.  

         

Councillor Organ (Cabinet Member for Housing and Planning) expressed his wholehearted support for both strategies, particularly as part of the health and wellbeing agenda, the delivery of which would benefit the residents of the City.

 

Councillor James (Cabinet Member for Regeneration and Economy) welcomed the update adding that all areas of the City had begun to see the benefit of the work being undertaken.

 

 

RESOLVED

 

(1)          That the progress that has been made in delivering the Gloucester Playing Pitch Strategy and Artificial Grass Pitch Strategy as set out in this report and at Appendix 1 – Action Plan Update (September 2016) be noted; and

 

(2)          That the draft priority list for playing fields and ancillary facility improvements as set out at Appendix 2 be endorsed.


42.

Flood Improvement Works Update pdf icon PDF 169 KB

To consider the report of the Cabinet Member for Environment concerning an update on flood alleviation works which have been completed across the City throughout 2015/2016, those that are currently in progress and to outline future proposed works.

Additional documents:

Decision:

RESOLVED

 

(1)            That the contents of this report are noted.

 

(2)            To authorise the Corporate Director to work in partnership with relevant agencies and landowners to recognise the importance of all flood alleviation works within the City in minimising the risk and impact of flooding events.

 

(3)            To recognise the importance of the ongoing partnership working to secure the best possible outcomes for residents and businesses in Gloucester in reducing flood risk, including bidding for external funding and entering into appropriate agreements on terms approved by the Council Solicitor.

 

(4)            To support officers in investigating and utilising additional resources to maximise opportunities to reduce flood risk.

 

(5)            To recognise the continued importance of information, education, consultation and signposting as funding reduces.

Minutes:

Cabinet considered the report of the Cabinet Member for Environment which provided an update on flood alleviation works which have been completed across the City throughout 2015/16, those that were currently in progress and outlined future proposed works.

 

          Councillor Cook (Cabinet Member for Environment) summarised the report and highlighted that to date 131 schemes and major improvement works had been completed since 2007 to reduce the risk of future flooding across the City. Funding of approximately £1.86m has been secured from a number of sources and to date £1,331,000 has been spent on the delivery of schemes. 

           

          Councillor Organ welcomed the excellent progress and stressed the importance of continuing clearance and maintenance work which contributed to flood prevention. 

 

          Councillor Watkins (Cabinet Member for Communities and Neighbourhoods) stated that she was keen that the City Council continue to look at all opportunities for flood alleviation at a local level.

 

The Managing Director reminded Cabinet that whilst the City Council continues to undertake flood alleviation schemes it would be impossible to prevent all occurrences of flooding.

 

 

RESOLVED

 

(1)          That the contents of this report be noted.

 

(2)          That the Corporate Director be authorised to work in partnership with relevant agencies and landowners to recognise the importance of all flood alleviation works within the City in minimising the risk and impact of flooding events.

 

(3)          That the importance of the ongoing partnership working to secure the best possible outcomes for residents and businesses in Gloucester in reducing flood risk be recognised, including bidding for external funding and entering into appropriate agreements on terms approved by the Council Solicitor.

 

(4)          That Officers be supported in investigating and utilising additional resources to maximise opportunities to reduce flood risk.

 

(5)          That the continued importance of information, education, consultation and signposting as funding reduces be recognised.

43.

Changes to City Life Magazine pdf icon PDF 194 KB

To consider the report of the Cabinet Member for Performance and Resources concerning the review of City Life magazine.

 

PLEASE NOTE:  Appendices 1 and 2 contain exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act (as amended).  If Members wish to discuss material contained within these Appendices it will be necessary to notify the Chair to enable a resolution to be passed to exclude the press and public.

 

Additional documents:

Decision:

RESOLVED

 

(1)            That changes to the format and distribution of City Life Magazine are introduced as outlined in section 5 of this report.

 

(2)            That the New Style City Life Magazine will be introduced from April 2017.

 

(3)            That authority be delegated to the Corporate Director, Partnerships, in conjunction with the County Council communications team, and in consultation with the Cabinet Member for Resources, to take all necessary steps to introduce a new-style City Life Magazine.

Minutes:

Councillor Norman summarised the key areas of the report and the recommendations made within.

 

Councillor Organ welcomed the report.  He noted that it was an appropriate time to look at new and modern ways of communicating with the City’s  residents and was pleased to see that printed copies would be available for those who required hard copies and hard to reach communities.

 

Councillor Watkins suggested that printed copies should be made available at libraries and other community hubs. The Corporate Director (Partnerships), confirmed that printed copies would be made available in libraries and other similar locations as well as to Councillors and the voluntary sector for distribution.

 

Councillor Noakes welcomed the savings the initiative would generate. Members fully supported the recommendations, and commended the Corporate Director on the report.

  

 

RESOLVED

 

(1)          That changes to the format and distribution of City Life Magazine be introduced as outlined in section 5 of this report.

 

(2)          That the New Style City Life Magazine be introduced from April 2017.

 

(3)          That authority be delegated to the Corporate Director (Partnerships) in conjunction with the County Council communications team, and in consultation with the Cabinet Member for Resources, to take all necessary steps to introduce a new-style City Life Magazine.

44.

Regulation of Investigatory Powers Act 2000 (RIPA) - Review of Procedural Guide pdf icon PDF 135 KB

To consider the report of the Head of Paid Service concerning the annual review of the Council’s Regulation of Investigatory Powers Act 2000 (RIPA) Procedural Guide.

Additional documents:

Minutes:

Cabinet considered the report of the Head of Paid Service concerning the annual review of the Council’s Regulation of Investigatory Powers Act 2000 (RIPA) Procedural Guide.

 

RESOLVED TO RECOMMEND TO COUNCIL:

 

That the changes to the Procedural Guide at Appendix 1 be approved.