Agenda, decisions and minutes

Cabinet
Wednesday, 11th March 2020 6.00 pm

Venue: Civic Suite, North Warehouse, The Docks, Gloucester, GL1 2EP. View directions

Contact: Democratic and Electoral Services 

Items
No. Item

108.

Declarations of Interest

To receive from Members, declarations of the existence of any disclosable pecuniary, or non-pecuniary, interests and the nature of those interests in relation to any agenda item. Please see Agenda Notes.

109.

Minutes pdf icon PDF 160 KB

To approve as a correct record the minutes of the meeting held on 12th February 2020.

110.

Public Question Time (15 minutes)

The opportunity is given to members of the public to put questions to Cabinet Members or Committee Chairs provided that a question does not relate to:

 

·         Matters which are the subject of current or pending legal proceedings, or

·         Matters relating to employees or former employees of the Council or comments in respect of individual Council Officers

111.

Petitions and Deputations (15 minutes)

To receive any petitions or deputations provided that no such petition or deputation is in relation to:

 

·         Matters relating to individual Council Officers, or

·         Matters relating to current or pending legal proceedings

112.

Leader and Cabinet Members' Question Time (15 minutes)

Any Member of the Council may ask the Leader of the Council or any Cabinet Member any question without prior notice, upon:

       

·       Any matter relating to the Council’s administration

·       Any matter relating to any report of the Cabinet appearing on the summons

·       A matter coming within their portfolio of responsibilities

 

Only one supplementary question is allowed per question.

113.

Cabinet Member for Communities and Neighbourhoods

114.

Tackling Climate Change Road Map pdf icon PDF 140 KB

To consider the report of the Cabinet Member for Environment setting out the actions the City Council, their partners and Gloucester citizens can take to achieve the objectives of the Climate Change Emergency resolution as adopted in July 2019.

Additional documents:

Decision:

RESOLVED that:

 

(1)  the report is noted as a roadmap to achieving a carbon net zero Council by 2030 and net zero city by 2050, and that officers continue the work outlined in this report to develop a Climate Change Strategy and bring this back to Cabinet for approval later in the year.

 

(2)  it supports investigating the projects contained in the ‘quick win’ section of the appendix, subject to Council agreeing to dedicate funds towards such environmental, carbon reduction or adaptation projects at its meeting on 27 February.

 

(3)  a cross-Party working group, along the lines of the Planning Policy Sub-Group, is set up to support and advise the lead Cabinet Member in the development of this strategy and to review the investigations of the various projects set out in the appendix to the report.

 

115.

Draft Social Value Policy pdf icon PDF 120 KB

To consider the report of the Cabinet Member for Communities and Neighbourhoods presenting a draft Social Value Policy intended to allow the Council to formalise its definition of Social Value and explain what its adoption will enable the Council to achieve.

Additional documents:

Decision:

RESOLVED that:

 

(1)  the draft Social Value Policy be noted and it be agreed for a public consultation to begin

 

(2)  the creation of a Social Value Toolkit be approved, to be made available alongside the policy. This document will be made in collaboration with the community of Gloucester and will identify the specific needs for each ward of the City.

 

(3)  the procurement be approved of services from the Social Value Portal, who will provide support in the creation of a social value toolkit and support on all procurements meeting the criteria of the policy.

 

 

116.

Council Plan 2017-20 Update pdf icon PDF 107 KB

To consider the report of the Leader of the Council updating Members on the delivery of the activities as outlined in the Council Plan 2017-2020 to make Gloucester ‘A City that Works for Everyone’.

Additional documents:

Decision:

RESOLVED that it is noted that progress with delivery of the Council Plan 2017-2020 is welcomed.

 

117.

Increase in Play Provision 2009 to 2019 pdf icon PDF 112 KB

To consider the report of the Cabinet Member for Environment updating Members on the increase in number and quality of play areas across the city.

 

Additional documents:

Decision:

RESOLVED that the increase in number and quality of play areas across the city be noted.

 

118.

Kings Quarter Delivery Proposal pdf icon PDF 122 KB

To consider the report of the Cabinet Member for Performance and Resources seeking to secure approval from Members to authorise officers to enter into legal negotiations for a joint venture to realise the Council’s regeneration aspirations for Kings Quarter.

Additional documents:

Decision:

RESOLVED that:

 

(1)  the Head of Place in consultation with the Leader of the Council, the Cabinet Member for Performance and Resources and the Head of Policy and Resources is authorised to continue to negotiate a joint venture to develop Kings Quarter into a high quality mixed use hub, packed with community features aimed at attracting new companies to Gloucester, based on the latest proposals outlined in this report. Once agreed, officers will bring a final proposal back to Cabinet and Council for approval

 

(2)  it be noted that progress made on the demolition and enabling activities being carried out at Kings Quarter and the imminent determination of the planning application.

 

119.

High Street Heritage Action Zone pdf icon PDF 128 KB

To consider the report of the Cabinet Member for Culture and Leisure advising Members of the recent award of funding from Historic England under its High Street Heritage Action Zone (HSHAZ) programme, and to obtain Members’ approval to accept the funding, to contribute funding, and to make appropriate delegations of authority to issue grants and other payments.

Additional documents:

Decision:

RESOLVED to:

 

(1)  accept funding from Historic England under its High Street Heritage Action Zone (HSHAZ) programme should the Council’s application be accepted

 

(2)  become the designated Accountable body in the management and administration of the HSHAZ programme,

 

(3)  note the existing budgets to be used as match funding, and,

 

(4)  delegate authority to the Head of Place in consultation with the Cabinet Member for Culture and Leisure, and the Council Solicitor to issue grants and payments from the HSHAZ programme and take all necessary steps including the entering into of legal agreements to enable delivery of the programme.

 

120.

Cultural Strategy 6 Monthly Update pdf icon PDF 118 KB

To consider the report of the Cabinet Member for Culture and leisure providing an update on progress made against the Cultural Strategy for the period October 2019 to March 2020 and recommending that the strategy be reviewed and updated to reflect changes and new priorities.

Additional documents:

Decision:

RESOLVED that:

 

(1)  the report is accepted and progress against the objectives noted

 

(2)  a revision of the Cultural Strategy is undertaken in 2020 to cover the next 10-year period 2021 – 2031.

 

121.

Joint Core Strategy Affordable Housing Partnership and Selection of Preferred Partners pdf icon PDF 123 KB

To consider the report of the Cabinet Member for Planning and Housing Strategy briefing Members and seeking approval for the continuation of the Joint Core Strategy Affordable Housing Partnership and to allow for a review of the current list of Preferred Registered Providers delivering homes in the strategic allocations sites of the Joint Core Strategy area.

 

Decision:

RESOLVED that:

 

(1) the existing Affordable Housing Partnership with Cheltenham Borough Council and Tewkesbury Borough Council set up to oversee the delivery of affordable homes across the Strategic Allocation Sites within the Joint Core Strategy area over the JCS Plan Period be continued.

 

(2) the City Council review the existing list of Preferred Providers of Affordable Housing, inviting current Preferred Providers and other Registered Providers to bid to become a Preferred Provider for a period of up to 5 years from November 2020 across the Strategic Allocation Sites within the Joint Core Strategy Area jointly with Cheltenham Borough Council and Tewkesbury Borough Council

 

(3) future arrangements to review the list of Preferred Providers be delegated to the Head of Place in consultation with the cabinet member for Planning and Housing Strategy.

 

(4) authority be delegated to the Head of Place in consultation with the cabinet member for Planning and Housing Strategy to:

 

a)evaluate and select Preferred Providers for the delivery and/or management of new affordable housing on the Strategic Allocation Sites noting that the selection will be carried out jointly with Cheltenham Borough Council and Tewkesbury Borough Councils

 

b)  agree changes to the Terms of Reference of the partnership and the Memorandum of Understanding between the Councils and the Preferred Providers to take effect from November 2020 and to make any other changes to necessary and

 

c)  make further operational decisions in relation to the Affordable Housing Partnership including whether or not to allow or invite other Registered Providers (RPs) to become a Preferred Provider during the 5 year period referred to in recommendation (2).

 

 

122.

Plot 1 Kings Quarter Redevelopment pdf icon PDF 131 KB

To consider the report of the Cabinet Member for Environment seeking to  approve the marketing and subsequent disposal of the site identified as Plot 1 in the Kings Quarter Planning Application (18/01454/FUL) for affordable homes.

 

Additional documents:

Decision:

RESOLVED that: 

 

(1)           the marketing and disposal of the site identified as Plot 1 in the Kings Quarter Planning Application (18/01454/FUL) for affordable homes be approved

 

(2)           authority be delegated to the Head of Place, in consultation with the Cabinet Member for Environment and Head of Policy and Resources to accept the offer that represents best value for development for affordable homes for affordable or social rent

 

(3)           authority be delegated to the Head of Place in consultation with the Cabinet Member for Environment and the Council Solicitor to prepare and agree the terms of the disposal documents.

 

123.

Regeneration at St Oswalds Retail Park pdf icon PDF 108 KB

To consider the report of the Cabinet Member for Performance and Resources seeking Members to note the progress made for the regeneration of the vacant land to the rear of St. Oswalds Retail Park and to approve the continuing negotiations for development of this area. 

Additional documents:

Decision:

RESOLVED that:

 

(1)           the progress made with the St. Oswalds land regeneration be noted, and in particular that:  

 

a)    Tesco have undertaken an open tender for the disposal of their land following the withdrawal of the Homes and Communities Agency from purchase negotiations

 

b)    negotiations have continued with Tesco for the City Council’s consent to vary their lease so that their vacant land can be the subject of an agreed disposal.

 

(2)   the Tesco lease is agreed to be varied to enable a sale of their vacant land only for residential purposes and negotiations continue to bring forward a masterplan for the comprehensive residential development of the Tesco land together with the adjoining City Council land.  

 

 

124.

Performance Monitoring Quarter 3 - 2019/20 pdf icon PDF 97 KB

To consider the report of the Cabinet Member for Performance and Resources informing Members of the Council’s performance against key measures in Quarter 3 of 2019/20.

Additional documents:

Decision:

RESOLVED that the Quarter 3 Performance Report 2019/20 be noted.

 

125.

Financial Monitoring - Quarter 3 2019/20 pdf icon PDF 172 KB

To consider the report of the Cabinet Member for Performance and Resources seeking Members to note year-end forecasts and progress made against agreed savings targets for the 3rd Quarter ended 31st December 2019.

Additional documents:

Decision:

RESOLVED it be noted that:

 

(1)  the forecast year end position is currently for an increase to the Council’s General Fund balance of £55k against a budgeted decrease of £91k

 

(2)  the details of specific budgetary issues identified by officers and the actions being taken to address those issues

 

(3)  the current level of Capital expenditure as shown in Appendix 2 of the report.

 

 

126.

Treasury Management Strategy 2020/21 pdf icon PDF 107 KB

To consider the report of the Cabinet Member for Performance and Resources seeking to formally recommend that Council approves the Treasury Management Strategy, the prudential indicators and notes the Treasury activities.

 

Additional documents:

Decision:

RECOMMENDED that the Treasury Management Strategy be approved.

 

127.

Capital Strategy 2020/21 pdf icon PDF 95 KB

To consider the report of the Cabinet Member for Performance and Resources seeking Members to formally recommend that Council approves the Capital Strategy 2020-21.

Additional documents:

Decision:

RECOMMENDED that the Capital Strategy be approved.

 

128.

Business Rates - Retail Discount pdf icon PDF 105 KB

To consider the report of the Cabinet Member for Performance and Resources proposing a discount scheme commensurate with the written ministerial statement for retail discounts on business rates.

Additional documents:

Decision:

RESOLVED that the Business Rates Retail Discount scheme (attached at appendix to the report) be the approved scheme for Gloucester City for 2020/21.

 

129.

Business Rates - Pub Discount 2020-21 pdf icon PDF 103 KB

To consider the report of the Cabinet Member for Performance and Resources proposing a discount scheme commensurate with the written ministerial statement for business rate discount on public houses.

Additional documents:

Decision:

RESOLVED that the Business Rates Pub Discount Policy (attached as the appendix to the report) be the approved scheme for Gloucester City for 2020/21.

 

130.

Risk Based Verification pdf icon PDF 97 KB

To consider the report of the Cabinet Member for Performance and Resources seeking Members to approve the annual review of the Risk Based Verification Policy in determining evidence requirements for the assessment of new Housing Benefit and Council Tax Support claims.

 

Please note that Appendix 1 is exempt from disclosure to the press and public by virtue of Paragraph 7 of Schedule 12A of the Local Government Act 1972 as amended (information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.). If Members wish to discuss Appendix 1 the Cabinet will need to resolve to exclude the press and public before doing so.

 

Additional documents:

Decision:

RESOLVED that:

 

(1)  the reviewed Risk Based Verification Policy for verifying Housing Benefit and Council Tax Support claims as outlined (Appendix 1 of the report) be approved

 

(2)  Approve the reviewed Risk Based Verification policy as at February 2020 (Appendix 1 of the report) be approved for implementation immediately.