Agenda and minutes

Special Meeting, Overview and Scrutiny Committee
Monday, 29th June 2020 6.30 pm

Venue: Virtual

Contact: Democratic and Electoral Services 

Link: Click to view live meeting from 6.30pm on 29 June 2020

Items
No. Item

2.

Declarations of Interest

To receive from Members, declarations of the existence of any disclosable pecuniary, or non-pecuniary, interests and the nature of those interests in relation to any agenda item. Please see Agenda Notes.

Minutes:

There were no declarations of interest.

3.

Declaration of Party Whipping

To declare if any issues to be covered in the Agenda are under party whip.

 

Minutes:

There were no declarations of party whipping.

4.

Public Question Time (15 minutes)

To receive any questions from members of the public provided that a question does not relate to:

 

·         Matters which are the subject of current or pending legal proceedings, or

·         Matters relating to employees or former employees of the Council or comments in respect of individual Council Officers

 

 

If you would like to ask a question at this meeting, please contact democratic.services@gloucester.gov.uk as soon as possible and by Wednesday 24th of June 2020 at the latest.

 

Minutes:

There were no public questions.

5.

Petitions and Deputations (15 minutes)

To receive any petitions and deputations provided that no such petition or deputation is in relation to:

 

·         Matters relating to individual Council Officers, or

·         Matters relating to current or pending legal proceedings

 

 

If you would like to present a deputation or petition at this meeting, please contact democratic.services@gloucester.gov.uk as soon as possible and by Wednesday 24th of June 2020  at the latest.

 

Minutes:

There were no petitions or deputations.

6.

Waste, Streetscene and Grounds Maintenance Services Options Report pdf icon PDF 155 KB

To consider the report of the Leader of the Council and Cabinet Member for Environment.  The report provides an assessment of the options available to the Council as a consequence of the current contract for the delivery of Waste, Street Scene and Grounds Maintenance coming to an end in March 2022 and to recommend the next steps.

 

 

 

 

Additional documents:

Minutes:

6.1      The Leader of the Council and Cabinet Member for Environment, Councillor Cook, introduced the report and highlighted key elements. He outlined that the report provided an assessment of the options available to the Council as a result of the current contract for the delivery of Waste, Street scene and Grounds Maintenance Services coming to an end in March 2022.The Chair thanked Councillor Cook and invited questions from Committee Members.

 

6.2     Councillor Wilson raised three questions in relation to the grounds maintenance aspect of the report. Firstly, he noted that Gloucester City Homes (GCH) also used Amey for their grounds maintenance and queried whether a change in service delivery would also impact them. Secondly, he questioned whether the grass cutting Social Enterprise Activity which had started in Podsmead and would be extended to Matson & Robinswood would still be feasible with a new grounds maintenance contract. Similarly, he asked whether it would be possible to continue with the Social Enterprise Activity under the UBICO option.

 

6.3       In relation to GCH, Councillor Cook advised that whilst he did not know the details of the contract they held, it was possible that a change in delivery service would make it unsustainable for GCH to maintain a contract with Amey. On the topic of the Social Enterprise Activity and whether this could carry on if one of the other options was chosen, his view was that this would  only cause slight problems but nothing of significance for a future contract. Len Attrill, Project Director at WYG explained that GCH was under the contract that Gloucester City Council had with Amey, and thus if the Council opted for one of the other service delivery options, this would have a direct impact on GCH. He added that GCH had indicated that they would want to stay under the City Council‘s umbrella. With regard to the Social Enterprise Activity, he explained that unless the limits of this could be clearly identified, it was possible that the grounds maintenance market would see this as a risk, albeit not a huge one. More generally, he added that there were other risks associated with grounds maintenance as a result City Council ‘s lack of data on this which would make a separate grounds maintenance contract difficult.

 

 

6.4      Councillor Haigh outlined that she was confused about the ownership of vehicles.  She was of the view that the City Council already owned vehicles currently used for waste services. Len Attrill advised that the City Council only owned vehicles used for recycling, and not the rest of the vehicle fleet. Councillor Haigh stated that this was because the vehicles were due for replacement, however, she believed that the Council had established that it would be preferable to buy the vehicles in order to drive costs out of the contract. Len Attrill responded to say that the report provided an update on the current position and how the Council may wish to buy the vehicles in the future may be different from when  ...  view the full minutes text for item 6.

7.

Date of Next Meeting

Monday the 6th of July 2020.

Minutes:

Monday 6th of July 2020.