Agenda and decisions

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Items
No. Item

2.

Declarations of Interest

To receive from Members, declarations of the existence of any disclosable pecuniary, or non-pecuniary, interests and the nature of those interests in relation to any agenda item. Please see Agenda Notes.

3.

Minutes pdf icon PDF 136 KB

To approve as a correct record the minutes of the meeting held on 7 November 2018.

4.

Public Question Time (15 minutes)

The opportunity is given to members of the public to put questions to Cabinet Members or Committee Chairs provided that a question does not relate to:

 

·         Matters which are the subject of current or pending legal proceedings, or

·         Matters relating to employees or former employees of the Council or comments in respect of individual Council Officers

5.

Petitions and Deputations (15 minutes)

To receive any petitions or deputations provided that no such petition or deputation is in relation to:

 

·         Matters relating to individual Council Officers, or

·         Matters relating to current or pending legal proceedings

6.

Leader and Cabinet Members' Question Time (15 minutes)

Any Member of the Council may ask the Leader of the Council or any Cabinet Member any question without prior notice, upon:

       

·       Any matter relating to the Council’s administration

·       Any matter relating to any report of the Cabinet appearing on the summons

·       A matter coming within their portfolio of responsibilities

 

Only one supplementary question is allowed per question.

7.

Community Building in Gloucester pdf icon PDF 384 KB

To consider the report of the Cabinet Member for Communities and Neighbourhoods concerning plans for the medium and long-term delivery of community building activities in Gloucester and gain Cabinet’s support for the project.

Decision:

RESOLVED to:

 

(1)  Agree the vision, mission and principles for a longer-term approach to community building in Gloucester.

 

(2)  Approve the establishment of a formal partnership agreement with Barnwood Trust to deliver community building in the short-term and to delegate authority to the Corporate Director (Partnerships) in consultation with the Cabinet Member for Communities and Neighbourhoods to finalise arrangements.

 

(3)  Note the budget, financing and the longer term financial approach to deliver community building in Gloucester.

 

(4)  Authorise the Corporate Director (Partnerships) to work towards setting up a separate legal entity such as a Community Interest Company (CIC) to undertake community building and to bring a further report back to Cabinet.

 

(5)  Authorise the Corporate Director (Partnerships) to explore the feasibility of transferring the Gloucester Lottery into a future CIC.

 

(6)  Commit the ‘Your Gloucester’ budget (£10k pa) to the project for two years

(7)  Commit £5k per annum of the Gloucester Lottery central fund to the project for two years.

 

(8)  Acknowledge that fundraising continues, but agree to cover any shortfall for the first two years as set out in section 8 of the report.

 

(9)  Undertake a piece of work on what input the community can have on community building

(10)         Organise a development session for Elected Members to explore Asset Based Community Development and Community Building more fully and that endeavours are made for it to include all Members.

 

8.

Draft Budget Proposals (including Money Plan and Capital Programme) pdf icon PDF 162 KB

To consider the report of Cabinet Member for Performance and Resources concerning the Money Plan 2019-24 & Budget Proposals 2019/20.

Additional documents:

Decision:

RESOLVED that:

 

(1)  That the assumptions contained in the Council’s draft Money Plan from 2019/20 to 2023/24 and revisions to the draft revenue budget be approved.

 

(2)  That the uncertainties regarding future incomes, as shown in this report and Appendix 1, and the need to update the Draft Money Plan when there is more certainty regarding Central Government financing, be noted.

 

9.

Financial Monitoring Quarter 2 Report pdf icon PDF 174 KB

To consider the report of the Cabinet Member for Performance and Resources concerning year-end forecasts, and progress made against agreed savings targets for the 2nd quarter ended 30th September 2018.

Decision:

RESOLVED that it be noted that:

 

(1)  The savings achieved in year to date total £150k with a further £197k in progress.

 

(2)  The forecast year end position is currently for a reduction to the Council’s General Fund balance of £28k against a budgeted increase of £163k.

 

(3)  The details of specific budgetary issues identified by officers and the actions being taken to address those issues

 

(4)  The current level of Capital expenditure as shown on Appendix 2

10.

Treasury Management Six Monthly Update 2017/18 pdf icon PDF 615 KB

To consider the report of the Cabinet Member for Performance and Resources concerning treasury management activities between 1st April 2018 and 30th September 2018.

Additional documents:

Decision:

RESOLVED that the contents of the report be noted.   

11.

Performance Monitoring Quarter 2 Report pdf icon PDF 98 KB

To consider the report of the Cabinet Member for Performance and Resources concerning the Council’s performance against key measures in Quarter 2 of 2018/19.

Additional documents:

Decision:

RESOLVED that the Quarter 2 Performance Report 2018/19 at Appendix 1 be noted.

 

12.

Strategic Risk Register Update pdf icon PDF 115 KB

To consider the report of the Head of Audit Risk Assurance (Chief Internal Auditor) concerning an update of the Council’s Strategic Risk Register.

Additional documents:

Decision:

RESOLVED that the Strategic Risk Register be noted and endorsed.

 

13.

Risk Based Verification pdf icon PDF 97 KB

To consider the report of the Cabinet Member for Performance and resources concerning the annual review of the Risk Based Verification Policy in determining evidence requirements for the assessment of new Housing Benefit and Council Tax Support claims.

 

Please note that Appendix 1 is exempt from disclosure to the press and public by virtue of Paragraph 7 of Schedule 12A of the Local Government Act 1972 as amended (information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.). If Members wish to discuss Appendix 1 the Cabinet will need to resolve to exclude the press and public before doing so.

Additional documents:

Decision:

RESOLVED:

 

(1)  That the reviewed Risk Based Verification Policy for verifying Housing Benefit and Council Tax Support claims be approved.

 

(2)  That the reviewed Risk Based Verification Policy as at December 2018 be approved for immediate implementation.

 

14.

Regeneration at Kings Quarter pdf icon PDF 123 KB

To consider the report of the Cabinet Member for Regeneration and Economy concerning regeneration at Kings Quarter.

 

Please note that Appendix A is exempt from disclosure to the press and public by virtue of Paragraph 3 (information relating to the financial or business affairs of any particular person, including the authority that holds the information) and paragraph 5 (information in respect of which a claim to legal privilege could be maintained in legal proceedings) of Schedule 12A of the Local Government Act 1972 as amended. If Members wish to discuss Appendix A the Cabinet will need to resolve to exclude the press and public before doing so.

Additional documents:

Decision:

RESOLVED that:

 

(1)       the following activities areapproved to assist in achieving the delivery       and discharge of likely planning conditions for a newly refurbished      Kings Square by the Autumn of 2020-

 

a)    Procurement of a demolition contractor to remove the former Furniture Recycling Project part of Grosvenor House and the old bus station structures.

 

b)    Procurement of archaeological and soil investigations for the proposed sites of Plot 1, 2 and 4.

 

c)    Procurement of a below ground geotechnical survey to agree the foundation structure for a new substation on Plot 2.

 

d)     Procurement of a Construction Design Management (CDM) Principal Designer. This is a legal requirement and must be in place prior to commencement of works on Kings Square and the wider quarter.

 

e)    Satisfaction of various planning conditions associated with Kings Square likely to include archaeological surveys, ground investigations and detailed construction drawings to enable the procurement of the contractors by Autumn 2019.

 

f)     Appointment of a legal advisor to provide assistance with the development of the S106 agreement.

 

(2)       it is noted that subject to any necessary consents being obtained and        the bids from the procurements listed in recommendation (1) being in    budget, the Head of Place, in consultation with the Council Solicitor,     will award the contracts to enable those works to be undertaken before             determination of the planning application. 

 

(3)       it is noted that the cost of refurbishing Kings Square is included in the       Council’s draft capital programme to be presented to Full Council in   February 2019.  Further budget will need to be identified for the next    phases of the regeneration programme. Preliminary Enabling Works          associated with this have been listed in Appendix A Table 2 of the       report.

 

 

 
 
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