Issue - meetings

To consider the report of the Cabinet Member for Performance and Resources presenting options for the delivery of ICT services beyond the current contract end date of 30 April 2022.

Please note that Appendix 1 is exempt from disclosure to the press and public by virtue of Paragraph 3 of Schedule 12A of the Local Government Act 1972 as amended (information relating to the financial or business affairs of any particular person including the authority holding that information). If Members wish to discuss Appendix 1 the Cabinet will need to resolve to exclude the press and public before doing so.

RESOLVED that:

(1)       the assessment and analysis set out in the report are received and noted

(2)       the option to procure the services via a compliant framework agreement is taken forward as the preferred option

(3)       Gloucestershire County Council is thanked for their co-operation in reviewing the shared service option

(4)       delegated authority is given to the Head of Policy and Resources (in consultation with the Cabinet Member for Performance and Resources and the Council Solicitor) to determine procurement route, contract duration, conclude contractual negotiations, and implement these decisions.

To consider the report of the Cabinet Member for Performance and Resources that presented options for the delivery of ICT services beyond the current contract end date of 30 April 2022.

Cabinet noted that the Civica ITO contract had been extended in 2020 for a period of one year to enable additional time to consider options for the provision of IT services to Gloucester City Council, including the possibility of combining in a shared service IT provision with the County Council.  Both authorities had worked hard to identify how to work more closely together, on reflection the recommendations placed to Cabinet are based upon the authorities appetite for risk. 

The options considered by the authority were outlined in section 4 of the report and explain in detail the pro and cons of each option.  As per the introduction to the report, the appendices were excluded papers. Cabinet were made aware that they would need to go into private session if they wished to discuss the contents of the report.

RESOLVED that:

(1)       the assessment and analysis set out in the report are received and noted

(2)       the option to procure the services via a compliant framework agreement is taken forward as the preferred option

(3)       Gloucestershire County Council is thanked for their co-operation in reviewing the shared service option

(4)       delegated authority is given to the Head of Policy and Resources (in consultation with the Cabinet Member for Performance and Resources and the Council Solicitor) to determine procurement route, contract duration, conclude contractual negotiations, and implement these decisions.