Agenda and minutes

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No. Item


Election of Leader of the Council

To elect a Leader of the Council and to note the appointment of the Deputy Leader of the Council and Cabinet Members.



Minutes pdf icon PDF 209 KB

To approve as a correct record the minutes of the Council Meeting held on 26 September 2019.



Declarations of Interest

To receive from Members, declarations of the existence of any disclosable pecuniary, or non-pecuniary, interests and the nature of those interests in relation to any agenda item. Please see Agenda Notes.



Call Over

(a)       Call over (items 10-13) will be read out at the meeting and Members invited to reserve the items for discussion.


(b)       To approve the recommendations of those reports which have not been reserved for discussion.



Public Question Time (15 Minutes)

The opportunity is given to members of the public to put questions to Cabinet Members or Committee Chairs provided that a question does not relate to:


·               Matters which are the subject of current or pending legal proceedings or

·               Matters relating to employees or former employees of the Council or comments in respect of individual Council Officers.



Petitions and Deputations (15 Minutes)

A period not exceeding three minutes is allowed for the presentation of a petition or deputation provided that no such petition or deputation is in relation to:


·            Matters relating to individual Council Officers, or

·            Matters relating to current or pending legal proceedings




To receive announcements from:


a)         The Mayor

b)         Leader of the Council

c)         Members of the Cabinet

d)         Chairs of Committees

e)         Head of Paid Service



Members' Question Time

a)         Leader and Cabinet Members’ Question Time (30 minutes)


        Any member of the Council may ask the Leader of the Council or any Cabinet Member any question without prior notice, upon:


·       Any matter relating to the Council’s administration

·       Any matter relating to any report of the Cabinet appearing on the Council’s summons

·       A matter coming within their portfolio of responsibilities


        Only one supplementary question is allowed per question.


c)     Questions to Chairs of Meetings (15 Minutes)





Supplementary Planning Documents for Podsmead Estate Regeneration and Matson Estate Regeneration pdf icon PDF 139 KB

To receive the report of the Cabinet Member for Planning and Housing Strategy seeking approval for the adoption of the Supplementary Planning Documents (SPDs) for Podsmead Estate Regeneration and Matson Estate Regeneration.

Additional documents:



Appointment of Independent Remuneration Panel pdf icon PDF 107 KB

To receive the report of the Corporate Director seeking approval for the appointment of the Independent Remuneration Panel.



Urgent Decision of the Managing Director

In accordance with Part 3 of the Constitution, Council is asked to resolve that the urgent decision of the Managing Director in respect of the review of polling districts and polling places be noted. The documents relating to the decision, including the approved proposals have previously been circulated and can be viewed on the council’s website.



Councillor Leave of Absence

In accordance with the Council’s Scheme of Member Allowances, the Council is requested to consider and approve a request for a leave of absence of up to six months for Councillor Lee Hawthorne with effect from 1 December 2019.



Notices of Motion pdf icon PDF 54 KB



“This Council resolves: 

  • to require all public firework displays within the local authority boundaries to be advertised by the organiser in advance of the event, allowing residents to take precautions for their animals and vulnerable people;
  • to actively promote a public awareness campaign about the impact of fireworks on animal welfare and vulnerable people – including the precautions that can be taken to mitigate risks;
  • to write to the UK Government urging them to introduce legislation to limit the maximum noise level of fireworks to 90dB for those sold to the public for private displays;

·       to encourage local suppliers of fireworks to stock ‘quieter’ fireworks for public display.”




“Council has declared a ‘Climate Emergency’ and recognises the urgency of the actions needed to tackle the issue.


It has further resolved to carry out a Carbon Audit to inform the development of a City Council action plan on climate change to strive to meet the following targets:


1)    A net-zero city council carbon footprint by no later than 2030 (taking carbon off-setting into account)

2)    A carbon neutral city by 2050


Council further notes that it is important to engage with and involve local citizens in the development and implementation of plans to tackle climate change.


Council therefore resolves:


1.    Within six months to publish the City Council action plan on tackling climate change for public consultation


2.    To develop a detailed plan for communication and engagement with local citizens


3.    To arrange a ‘Climate Summit’ including climate change experts as the first stage in this process.”




“This Council notes the publication of the indices of multiple deprivation by the Government for 2019.  This Council recognises that while many super output areas have maintained or improved their position or are in good rankings nationally there are parts of the City which have significantly worsened over the last 10 years.


As an example, areas in Matson, Robinswood and White City Ward ranks in the worst 0.1% nationally for some measures.


This Council believes that urgent action should be taken to understand the factors which are damaging the lives of our citizens in these areas including the benefits cap, the bedroom tax, universal credit, poor housing and other austerity measures including the cuts to council funding. This Council agrees to commission an independent study working with local members and community organisations to develop a plan to improve the lives of people in the 5 worst super output areas in the City and to bring a report to Council in February 2020.”




“This council notes that the Department of Culture, Media and Sport announced on the 12th of October that £250 million would be made available for a Culture Investment Fund.


Of this new funding over £125m will be invested in regional museums and libraries around the country. More than £90m will be provided to extend the Cultural Development Fund which uses investment  ...  view the full agenda text for item 48.



Written Questions to Cabinet Members pdf icon PDF 139 KB

Written questions and answers.  Only one supplementary question is allowed per question.



Exclusion of Press and Public

To resolve:

That the press and public be excluded from the meeting during the following item of business on the grounds that it is likely, in view of the nature of business to be transacted or the nature of the proceedings, that if members of the press and public are present during consideration of these items there will be disclosure to them of exempt information as defined in Schedule 12A of the Local Government Act 1972 as amended.


Agenda Item Nos.            Description of Exempt Information

17                                     Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).




Exempt Minutes

To approve as a correct record the exempt minutes of the Council Meeting held on 26 September 2019.