Agenda and minutes

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No. Item


Minutes pdf icon PDF 154 KB

To approve as a correct record the minutes of the Annual Council Meeting held on 23 May 2022.



Declarations of Interest

To receive from Members, declarations of the existence of any disclosable pecuniary, or non-pecuniary, interests and the nature of those interests in relation to any agenda item. Please see Agenda Notes.



Call Over

(a)       Call over (items 9-11) will be read out at the meeting and Members invited to reserve the items for discussion.


(b)       To approve the recommendations of those reports which have not been reserved for discussion.



Public Question Time (15 Minutes)

The opportunity is given to members of the public to put questions to Cabinet Members or Committee Chairs provided that a question does not relate to:


·       Matters which are the subject of current or pending legal proceedings or

·       Matters relating to employees or former employees of the Council or comments in respect of individual Council Officers.


To ask a question at this meeting, please submit it to by 12 noon on Friday 1 July 2022 or telephone 01452 396203 for support.



Petitions and Deputations (15 Minutes)

A period not exceeding three minutes is allowed for the presentation of a petition or deputation provided that no such petition or deputation is in relation to:


·            Matters relating to individual Council Officers, or

·            Matters relating to current or pending legal proceedings




To receive announcements from:


a)         The Mayor

b)         Leader of the Council

c)         Members of the Cabinet

d)         Chairs of Committees

e)         Head of Paid Service



Members' Question Time

a)    Leader and Cabinet Members’ Question Time (45 minutes)


Any member of the Council may ask the Leader of the Council or any Cabinet Member any question upon:


·       Any matter relating to the Council’s administration

·       Any matter relating to any report of the Cabinet appearing on the Council’s summons

·       A matter coming within their portfolio of responsibilities.


b)    Questions to Chairs of Meetings (15 Minutes)


Questions and responses will be published at least 24 hours before the meeting. Supplementary questions will be put and answered during the meeting, subject to the relevant time limit.



Urgent Decision Reported to Council



Notices of Motion



“Relocating the office accommodation of this council to The Eastgate Centre is to be welcomed as a positive and progressive move. It places the Council in the heart of the city centre where its presence and services can be easily identified and accessed.


To complement the office relocation the council should also move The Gateway Customer Services Reception to The Eastgate Centre.


Prior to Covid, The Gateway was providing face to face services to the public from its   Westgate Street base, near to the council offices in Shire Hall. However, once the council moves to Eastgate The Gateway will become remote from the rest of the Council, being located in a different part of the city. This has the potential to cause confusion among the public in identifying exactly where council services are located and accessed.    


The office space formerly occupied by the UK DRIC on the first floor is currently unused and this location or somewhere close by would make an ideal location for The Gateway. 


As the impact of Covid improves and services begin to return to normal steps should be taken to restore opening times and return The Gateway to a full face to face service.  


Having all city council services at The Eastgate Centre, in a central location will be a positive move and make them more easily identifiable and accessible to all council customers.      


This council therefore resolves to:


·       Relocate The Gateway into The Eastgate Centre

·       Utilise the former offices of the UK DRIC or somewhere nearby for this purpose

·       Widely publicise and promote this new location to the public

·       Return The Gateway to its pre Covid operating model with full face to face public access.”




Council notes that wildflower meadows have been planted in many areas of Gloucester and that these areas have been very popular with residents and a boon to mental health.


Council further notes that wildflowers enhance an area and help improve biodiversity through giving a habitat to bees, insects and other wildlife.


Council resolves to thank the funders, officers and volunteers involved, for their work in planting the wildflower meadows.


Council agrees to look for potential new sites, whilst remaining within the council budget, by collaborating with volunteer groups and charities to plant more wildflowers across the city in the future.”




The Council of Europe is an international organisation founded in the wake of World War II to uphold human rights, democracy and the rule of law in Europe. It was first proposed by Winston Churchill in a BBC broadcast in 1943. 


It was founded in 1949, it has 46 member states, with a population of approximately 675 million; it operates with an annual budget of approximately € 500 million. The United Kingdom is one of the ten original members. 


The organisation is distinct from the European Union, even though the EU shares the same flag as the Council for Europe. It’s HQ  ...  view the full agenda text for item 17.