Agenda and minutes

General Purposes Committee - Wednesday, 11th January 2017 6.00 pm

Venue: Meeting Room 1, North Warehouse, The Docks, Gloucester, GL1 2EP. View directions

Contact: Parvati Diyar  Democratic Services Officer

No. Item


Declarations of Interest

To receive from Members, declarations of the existence of any disclosable pecuniary, or non-pecuniary, interests and the nature of those interests in relation to any agenda item. Please see Agenda Notes.


18.1       There were no declarations of interest.


Minutes pdf icon PDF 97 KB

To approve as a correct record the minutes of the meeting held on 18 October 2016.


19.1           The minutes of the meeting held on 18 October 2016 were confirmed and signed by the Chair as a correct record.


Public Question Time (15 minutes)

To receive any questions from members of the public provided that a question does not relate to:


·         Matters which are the subject of current or pending legal proceedings, or

·         Matters relating to employees or former employees of the Council or comments in respect of individual Council Officers


20.1       There were no public questions.


Petitions and Deputations (15 minutes)

To receive any petitions and deputations provided that no such petition or deputation is in relation to:


·         Matters relating to individual Council Officers, or

·         Matters relating to current or pending legal proceedings


21.1       There were no petitions and deputations.


Organisational Change Policy pdf icon PDF 88 KB

To consider the report of the Corporate Director on the revised Organisational Change Policy, replacing that agreed in 2010.


Additional documents:


22.1       The Committee considered a report of the Assistant Head of Human Resources concerning the revised Organisational Change Policy.


22.2       Jon McGinty, Managing Director and Head of Paid Service explained that the policy had been brought up to date, making use of the expertise available through the shared HR service and that, although the policy was largely unchanged, it would better suit the organisation going forward. He advised that the main difference was the stipulation of a one year period before a member of staff can be re-engaged when they have left for reasons of compulsory redundancy, voluntary redundancy or voluntary early retirement and who received redundancy/pension payments.


22.3       The Chair asked for clarification regarding the section of the policy relating to proposed selection methods.


22.4       Jon McGinty explained that, in the event of a restructure, it was necessary to describe the process of moving from the existing structure to the new arrangements. In the case of minor or no changes to a post, individuals would be assimilated or ‘slotted in’, but where there was more substantial change to a post or more individuals than posts available, a selection process would be proposed. The restructure proposals would describe which posts would be assimilated and which would not be, as well as outlining those at risk of redundancy.


22.5       Councillor Haigh asked for more information on the timescales for processes within the policy. She also asked what constituted substantial change to a post and what would happen to individuals who did not secure the post they applied for.


22.6       Colin Parkin, Interim HR Business Partner, advised that statutory timescales existed in respect of redundancy (or statutory dismissal) and these depended on the number of redundancies anticipated, but in the case of non-statutory dismissal it would be judged on a case by case basis or with reference to the contract of employment. He explained that the usual process was to consult on the proposal, respond to the consultation feedback and then issue relevant notices to staff. In respect of the degree of change to a role, he advised that there was no statutory test and that this should be judged on a case by case basis.


22.7       Councillor Haigh asked at what point individuals would be identified as at risk of redundancy.


22.8       Colin Parkin advised that letters would be issued to individuals at risk of redundancy at the beginning of the process. He explained that there was a statutory obligation to offer individuals reasonable alternative employment if it existed and if they rejected a reasonable offer, they may forfeit any redundancy payment.


22.9       Councillor H. Norman noted that the link within the policy to the redundancy policy did not work.


22.10   Jon McGinty advised that it would be active when the policy was uploaded to the Council’s intranet. He also confirmed that the Trade Unions had been consulted on the policy and no feedback had been received.


22.11   RESOLVED - That the revised Organisational Change Policy appended to the report be  ...  view the full minutes text for item 22.


Date and Time of Next Meeting

Tuesday, 14 March 2017 at 6.00pm.


23.1       Tuesday 14 March 2017 at 6.00pm.